21 NCAC 36 .0323             RECORDS AND REPORTS

(a)  The program shall maintain a system for maintaining official records consistent with the policies of the controlling institution. Current and permanent student records shall be stored in a secure manner that prevents physical damage and unauthorized access.

(b)  Both permanent and current records shall be available for review by Board staff.

(c)  The official permanent record for each graduate shall include documentation of graduation from the program and a transcript of the individual's achievement in the program.

(d)  The record for each currently enrolled student shall contain up‑to‑date and complete information, including the following:

(1)           documentation of admission criteria met by the student;

(2)           documentation of high school graduation, high school equivalent, or earned credits from post‑secondary institution approved pursuant to G.S. 90-171.38(a); and

(3)           a transcript of credit hours achieved in the classroom, laboratory, and clinical instruction for each course that reflects progression consistent with program policies.

(e)  The program shall file an annual report with the Board by November 1 of each year. The annual report shall be available to the program director through the Board's website at www.ncbon.com and shall include the following:

(1)           accreditation status;

(2)           academic calendar;

(3)           faculty composition;

(4)           student enrollment;

(5)           graduation rate;

(6)           formal remediation process; and

(7)           use of simulation.

(f) In addition to the annual report in Paragraph (e) of this Rule, non-accredited programs shall file a program description report with the Board at least 30 days prior to a scheduled review by the Board. The program description report shall be available on the Board's website at www.ncbon.com.

(g)  The program shall concurrently submit to the Board all communications regarding accreditation that are submitted to the accrediting body.

(h)  The Board may require additional records and reports for review at any time to provide evidence and substantiate compliance with the rules in this Section by a program and its controlling institutions.

(i)  The program shall notify the Board of any change of the program director at least 10 business days prior to the change.

(j)  The program director shall verify to the Board in writing all students who have completed the program no later than one month following completion of the Board-approved program.

History Note:        Authority G.S. 90‑171.23(b)(8); 90‑171.38;

Eff. February 1, 1976;

Amended Eff. December 1, 2016; January 1, 2015; December 1, 2005; January 1, 2004; June 1, 1992; January 1, 1989; January 1, 1984;

Readopted Eff. January 1, 2019;

Amended Eff. March 1, 2024; November 1, 2020.